Writing A Poor Performance Evaluation
Step 2Document in writing all instances in which the employee fails to perform up to standards. First issues may require only a verbal warning, but as the supervisor, you should create a written record of the warning for your records. Subsequent problems typically result in written reprimands. Present each of these in person to the employee.
Helpful Phrases for Giving a Poor Performance Evaluation. Giving an employee evaluation for poor performance can be a tough proposition. You want to bring the underperforming behavior to the employee's attention so she can correct it, yet you don't want to punish the employee or discourage her from improving. Phrasing for negative reviews strikes a balance between tact and fact-based evidence. Giving an employee a poor performance evaluation is seldom a pleasant event. However, the poor appraisal should not come as a surprise. If you brought issues to his attention along the way, he should know what to expect. Reviews, a sample performance review and employee evaluation forms. Or managers, reviewing employee performance is a daunting yet critical F function of their job. Yet you need not look upon it with dread. Instead, approach the performance appraisal process as a golden opportunity to.
Discuss the reprimand with him and obtain his signature on the dated document. You should sign it as well. Give the employee a copy and keep the original in his personnel file. Warn him of the potentially serious consequences of continued performance issues. Step 4Review the employee's file in preparation for writing the evaluation. Concisely write up the cumulative results of the employee's performance in accordance with company policy, referring to specific incidents or performance failures as appropriate.
Sample Of A Poor Evaluation
Do not add in undocumented infractions or random observations, either of which can be denied or challenged by the employee. Your case will be stronger if you can show a pattern of sustained behavior problems or progressively serious performance issues, particularly when the employee has failed to correct his behavior following reprimands. Step 5Meet with the employee privately to discuss the poor performance appraisal. Calmly and directly present him the evaluation, allow him to review it and ask him if he has any comments. If company policy permits it, give him the opportunity to provide written explanations or comments for the issues resulting in the poor evaluation.
Tell the employee to sign and date the evaluation form to acknowledge that he has seen it and understands it. Give him a copy and keep the original in his personnel file. Specify clearly what the next step will be if improvement is not forthcoming.
Writing A Poor Performance Evaluation Letter
Include your notes of his reaction and any materials he presents on his behalf.